Stamp Duty on LLP Agreement

Difference Between Company and Partnership Firm

A company and partnership difference is rooted in their legal definitions and formation processes. A company is an incorporated entity under the Companies Act, 2013, with shareholders owning the business. Conversely, a partnership firm is an unincorporated association of individuals governed by the Indian Partnership Act, 1932, where partners collectively own and manage the business.

Here's a table highlighting the main differences:

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Understanding a Company

Definition of Company

A company is a distinct legal entity formed by an association of people to carry on a business. The Indian Companies Act of 2013, Section 2(20), defines "company" as "a company incorporated under the Companies Act 2013 or any previous company law." Companies can be public or private, with private limited companies having 2-200 members and public companies having at least 7 members with no upper limit.

Types of Company

Here are the types of companies:

1. Private limited company: A privately held company with 2-200 members, where the transfer of shares is restricted.
2. Public limited company: A company that can invite the public to subscribe to its shares, with a minimum of 7 members and no upper limit.
3. One Person Company: A company with only one member.

Characteristics of a Company

• Separate legal entity
• Limited liability for members
• Perpetual succession
• Transferable shares
• Managed by Board of Directors
• Stringent compliance requirements

Company registration involves a formal process, including filing Memorandum and Articles of Association, obtaining DIN for directors, and submitting requisite documents to the Registrar of Companies.

Understanding a Partnership Firm

A partnership firm is a business structure where two or more partners come together to run a business collectively. The partners share the profits and bear the losses of the business in the agreed proportion.

Definition of Partnership Firm

A partnership firm is a business structure formed by an association of two or more people who agree to share business profits. The Indian Partnership Act of 1932, Section 4, defines Partnership as "The relation between persons who have agreed to share profits of business carried on by all or any of them acting for all."

Partnerships can be general partnerships where all partners have unlimited liability, or limited liability partnerships (LLPs) with both general and limited partners. The key differences between a company and partnership relate to legal structure, liability, management, ownership transfer, regulatory compliance, and taxation.

Characteristics of a Partnership Firm

• Formed by an agreement between partners
• No separate legal entity from partners
• Unlimited liability for partners
• Profit sharing as per partnership deed
• Jointly managed by partners
• Fewer compliance requirements compared to companies
• Ideal for small and medium-sized businesses

Similarities Between Company and Partnership Firm

Despite their difference between company and partnership firm, they share some common characteristics:

• Formed for carrying on a business
• Require registration with relevant authorities
• Aim to earn profits
• Governed by specific laws and regulations
• Require maintenance of books of accounts
• Can sue and be sued in their own name

Which One Should You Choose?

Choosing between a company and a partnership depends on business goals, liability, taxation, and compliance requirements. Below are hypothetical examples to help you decide.

1. Business Size & Growth Potential

• Choose a Company: If you plan to scale your business, attract investors, or raise capital, a company structure is ideal.
  
  • Example: Raj and Meera start an AI-based edtech startup. They plan to raise funds from investors and expand globally. To do this, they register as a private limited company and issue shares to investors.
• Choose a Partnership: If you prefer a small-scale business with direct decision-making, a partnership is a better choice.
  
  • Example: Aarav and Kunal start a custom furniture workshop in their city. Since they don’t need external funding and want to split profits equally, they form a partnership firm.

2. Liability Protection

• Company: Offers limited liability, meaning the owners’ personal assets are protected in case of losses.
  
  • Example: Neha runs an organic skincare brand. A customer files a lawsuit over an allergic reaction. Since Neha's business is a registered company, her personal assets remain safe, and only the company’s assets are at risk.
• Partnership: In a general partnership, partners have unlimited liability, meaning personal assets can be used to settle business debts.
  
  • Example: Vikram and Ramesh own a small event management business. They take a loan for an event but incur heavy losses. As a partnership, both partners are personally responsible for repaying the loan, even if it means selling personal assets.

Note: In a Limited Liability Partnership (LLP), personal liability is restricted.

3. Taxation Structure

• Company: Pays corporate tax, and profits distributed as dividends may be taxed separately.
  
  • Example: An IT consulting firm is structured as a private limited company. While it pays corporate tax, its owners benefit from lower tax rates on dividends compared to individual income tax.
• Partnership: Profits are taxed at the individual level, often leading to lower overall tax liability.
  
  • Example: A local bakery run by two partners is taxed based on individual earnings, avoiding corporate tax obligations and reducing overall tax liability.

4. Compliance & Legal Requirements

• Company: Requires mandatory registration, regular filings, audits, and compliance with corporate laws.
  
  • Example: A group of engineers launches a renewable energy startup. Since they have multiple stakeholders and need regulatory approvals, they register as a company, ensuring compliance with industry standards.
• Partnership: Has minimal legal requirements, making it easier and cost-effective to manage.
  
  • Example: A duo running a content writing agency operates as a partnership to avoid the hassle of extensive compliance, annual filings, and statutory audits.

5. Business Continuity & Stability

• Company: Has a separate legal identity, meaning the business continues even if owners change.
  
  • Example: A software firm registered as a company continues operations after one founder exits by transferring shares to a new investor.
• Partnership: Typically dissolves if a partner exits unless an agreement states otherwise.
  
  • Example: A law firm operating as a partnership dissolves after one partner retires, requiring a new agreement to continue operations.

In conclusion, understanding the difference between partnership and company is crucial for entrepreneurs when deciding on the most suitable business structure. While a Sole Proprietorship offers simplicity and control, a partnership firm enables collaboration and shared responsibility. On the other hand, a company, particularly a private limited company, provides limited liability and greater scalability. Consider factors such as liability, management, compliance, and growth prospects when choosing between a partnership vs company. Seek professional advice to make an informed decision aligned with your business objectives and risk appetite.

Frequently Asked Questions:

Who is a Company Secretary?

A Company Secretary (CS) is a key managerial professional responsible for ensuring that a company complies with legal, regulatory, and governance requirements. In India, a Company Secretary serves as the compliance officer, legal advisor, and corporate governance guide.

The core duties include:

• Overseeing compliance under the Companies Act, 2013
• Drafting, filing, and maintaining legal documentation
• Facilitating communication between the board of directors and shareholders
• Distributing dividends and handling investor relations
• Maintaining statutory records and registers
• Organising and recording minutes of board and shareholder meetings
• Drafting policies and internal documents for the company
• Ensuring compliance with stock exchanges (for listed companies)
• Managing corporate actions like mergers, acquisitions, and restructuring

Eligibility Criteria of a Company Secretary

To qualify as a Company Secretary in India:

• One must pass the ICSI (Institute of Company Secretaries of India) exam and hold an active membership with ICSI.
• Listed companies are required to appoint a full-time Company Secretary.
• Public and private companies with paid-up share capital of ₹10 crore or more must mandatorily appoint a whole-time CS.
  
  

This ensures that companies above a specific size have strong compliance and governance oversight.

Importance of the Company Secretary in the Business Environment

A Company Secretary is more than a compliance officer—they are strategic advisors who ensure a business operates within legal frameworks while fostering governance and ethical practices.

Key importance includes:

• Ensuring compliance with corporate and securities law
• Advising leadership on legal and governance risks
• Playing a critical role in board meetings and influencing policy decisions
• Building trust with investors, regulators, and the public through transparent reporting

By law, only those with ICSI membership or equivalent recognised qualifications can be appointed, ensuring professional credibility.

Functions of Company Secretaries

Under Section 205 of the Companies Act, 2013, the functions of a Company Secretary include:

• Ensuring the company complies with the secretarial standards issued by ICSI
• Reporting compliance status to the Board of Directors regularly
• Performing duties as prescribed by the Companies Act and other applicable laws

This formalises their role as the company’s governance backbone.

Duties of a Company Secretary

According to Rule 10 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the duties of a CS include:

• Guiding directors on their statutory responsibilities
• Convening and recording minutes of board and general meetings
• Ensuring approvals for company actions like the issue of shares, loans, or mergers
• Representing the company before regulators, tribunals, and government bodies
• Assisting the board in company affairs and decision-making. Ensuring compliance with corporate governance standards and best practices

Responsibilities of a Company Secretary in India

In India, a Company Secretary carries responsibilities that go beyond legal compliance:

• Facilitating business operations by ensuring all approvals are in place
• Conducting secretarial audits to verify compliance
• Advising on corporate transactions such as mergers, acquisitions, and share issues
• Promoting corporate governance through ethics, transparency, and accountability
• Acting as a communication link between management, regulators, and investors

Rules of Company Secretary Appointment in India

As per Section 203 of the Companies Act, 2013, and Rules 8 & 8A:

• Every listed company must appoint a whole-time Company Secretary.
• Every public or private company with a paid-up share capital of ₹10 crore or more must also appoint a CS.
• Smaller companies may appoint a CS, though it is not mandatory.

Company Secretary Appointment Procedure in India

The process for appointing a Company Secretary involves:

1. Notifying directors through a Board Meeting under Section 173
2. Passing a Board Resolution for the appointment
3. Filing Form DIR-12 with the Registrar of Companies (ROC) within 30 days
4. Submitting Form MGT-14 (where applicable) with prescribed fees
5. Updating statutory registers as per Section 170 of the Companies Act, 2013
6. For listed companies, informing the stock exchange about the appointment

Procedure for the Removal/Resignation of Company Secretary

If a Company Secretary resigns or is removed:

• The company must hold a Board Meeting to pass a resolution
• File DIR-12 with the ROC (and MGT-14 in the case of public or listed companies)
• Inform stock exchanges in case of listed entities

Update the register of directors and key managerial personnel as per Section 170

Frequently Asked Questions (FAQs)

DIR-3 KYC

Form DIR-3 KYC is an important annual compliance step that every person holding a Director Identification Number (DIN) must complete. Whether you're currently a director in a company or not, if you have a DIN, you must file this form each year.

The Ministry of Corporate Affairs (MCA) mandates filing this form every year to ensure that directors’ records are current and accurate.

Failing to file this form within the deadline will lead to the DIN being marked as “Deactivated due to non-filing of DIR-3 KYC,” restricting a director from participating in company matters until compliance is restored.

Purpose of the Form DIR-3 KYC

The purpose of DIR-3 KYC is to keep director information in sync with official records and maintain a transparent and compliant corporate ecosystem. It ensures that directors update their information annually with the MCA.

Who Has to File e-Form DIR-3 KYC?

Every individual who holds a DIN, regardless of whether they are currently serving as a director, must file the e-Form DIR-3 KYC with the MCA each year. This includes:

• Directors of private and public companies
  
• Individuals whose DIN is active or approved but inactive
  

There are no exemptions, so it's essential to comply regardless of your status or position.

Applicable Fee For Form DIR-3 KYC

• Filing Fee: Free if filed on or before September 30
  
• Penalty: ₹5,000 if filed after the due date, and the DIN will be deactivated until payment is made
  

Due Date for Filing DIR 3 KYC Form

The KYC form must be submitted by September 30 every year. There are two formats:

• DIR-3 KYC: For first-time filers or those updating details
  
• DIR-3 KYC Web: For those who have filed previously and have no changes
  

Penalties for Late Filing of the Form DIR-3 KYC

Missing the September 30 deadline results in:

• DIN Deactivation
  
• A penalty of ₹5,000 to reactivate the DIN
  

Documents Required to File DIR-3 KYC Form

Directors need the following documents:

• Self-attested PAN card
  
• Self-attested Aadhaar card
  
• Passport (if available)
  
• Valid mobile number and email ID
  
• Digital Signature Certificate (DSC)
  

Key Verification Steps for Filing the Form DIR-3 KYC

Filing the DIR-3 KYC form may seem straightforward, but following the steps carefully is important to ensure successful submission and avoid any delays or penalties. Here's a detailed breakdown of the process:

Step 1: Collect Personal Documents

Before starting the filing process, gather all the required documents.

Step 2: Ensure Accuracy of Details

Ensure that all the information you enter in the form matches the details mentioned in your official documents (especially PAN and Aadhaar). Any mismatch can lead to rejection or delays in processing.

Step 3: Verify with OTP

Once you enter your email ID and mobile number, an OTP (One-Time Password) will be sent for verification. This is an essential part of the KYC process and ensures that your contact information is valid and belongs to you.

Step 4: Sign with a Digital Signature Certificate (DSC)

The DIR-3 KYC form must be digitally signed by the director using a valid DSC (Class 2 or Class 3). This step certifies the authenticity of the information being submitted.

Step 5: Get it attested by a Professional

After signing the form with your DSC, the form must be certified by a practising professional like a Chartered Accountant (CA) or a Company Secretary (CS). The professional must verify the form’s contents and affix their own digital signature. Their membership number, certificate of practice number, and contact details must also be provided.

Step 6: Upload the Form to the MCA Portal

Once the form is digitally signed and attested, upload it on the Ministry of Corporate Affairs (MCA) portal.

Process After Submitting the DIR-3 KYC Form

Once the DIR-3 KYC form is successfully submitted on the MCA portal, the following steps take place:

• SRN Generation: An SRN (Service Request Number) is instantly generated upon submission. This SRN is important for tracking your application and for any future correspondence with the Ministry of Corporate Affairs (MCA).
  
• Email Acknowledgement: The director receives an acknowledgment email at their registered email address. This email confirms the receipt and approval of the DIR-3 KYC form and usually includes a receipt of the submission. It is advisable to save this receipt for your records.
  
• MCA Verification: The MCA system verifies the details provided in the form. If all information is correct, the status of the Director Identification Number (DIN) is updated to reflect successful KYC completion.
  
• Error Handling: If there are any errors or discrepancies in the submitted information, the form may be rejected, and the director will be required to correct the errors and resubmit the form.
  
• Late Filing Consequences: If the DIR-3 KYC form is filed after the due date (generally 30th September), a late fee of Rs. 5,000 is applicable. In such cases, the DIN remains deactivated due to non-filing until the form is submitted and the late fee is paid.
  

Key Points to Remember:

• Save the SRN and acknowledgment receipt for future reference.
  
• Check your email for approval or any further instructions from MCA.
  
• If filed late, ensure payment of the prescribed penalty to reactivate your DIN.
  

Conclusion

Filing your DIR-3 KYC might feel like just another task, but it plays a big role in keeping things smooth and compliant for you as a company director. It helps the government maintain updated records, ensures transparency, and keeps your Director Identification Number (DIN) active.

If you miss the September 30 deadline, your DIN can be deactivated, which means you won’t be able to sign documents or carry out official duties as a director. So, take a few minutes each year to check your details, fill out the form, and stay compliant.

Frequently Asked Questions